Chapter 4 does not put the retention duty on one party. The generator holds the record for three years, the transporter holds it for three years, and the receiving facility holds it for three years, each of them separately. A haul ticket book tracks none of that, and neither does the spreadsheet that replaced it.
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The Railroad Commission rewrote the Texas oilfield waste rules and moved three ordinary parts of a haul into regulated records with their own numbers, their own dates and their own retention. Nothing about the truck changed. Everything about the paperwork behind it did.
A stream is characterised on a waste profile before it leaves the lease. A shipment with no profile is not merely incomplete in this register, it reads as blocked — because that is what it is.
Waste moved by vehicle to an off-lease facility travels under a manifest. A pipeline movement is not manifested at all, so this register swaps those fields for the mass-balance note that takes their place.
§4.194 puts the three-year retention on the generator, the transporter and the receiving facility independently. Three copies of one record, three clocks, any one of which can be the one someone asks for.
Enter a load with no profile number and no profile date and it does not sit quietly in a list. It sorts to the top as blocked, with the reason written out: the stream is characterised before the waste moves, so this one should not have been released.
A waste hauler permit is not judged against today. It is judged against the date each load actually shipped, so a permit that lapsed in March shows up against the loads it touched in April rather than quietly passing because it was renewed since.
Each shipment carries a generator deadline, a transporter deadline and a receiving-facility deadline, each named to the party that holds it. When one of them cannot produce their copy, you know whose obligation was still running and whose had ended.
The audit view prints the register, the retention position of all three parties and the permit status behind every movement, on one document. Filter it to open items only when what you need is the list of things to fix first.
Nothing is set by hand. The status comes from what is on the record: whether the profile exists, whether the hauler permit was current on the ship date, whether the manifest or the mass-balance note is there, and whether the receiving facility has taken it. Worst sorts to the top, so the register opens on the things that need doing.
Every load on the register carries exactly one of these.
A tank battery forty miles out has no bars, and that is where the load is released and the manifest number gets written down. Everything runs on the device, offline, once the page has been opened.
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